January 5, 1999 Kennedy School of Government
Next Meeting: February 2, 1999 at the Kennedy School of Government
Attending: Leslie Donnell (Chair), Peter Cohn (Minutes), Pat Flanagan, Susan Funke, Vince Kimball, Beata Panagopoulos
Minutes
The December minutes were approved with some minor changes.
Action: Peter will make the changes and send to headquarters and to Ginnie for putting on our web site.
Previous Action Items:
1. Peter sent the October minutes with changes to headquarters and to Ginnie for posting on the web.
2. Beata will make the adjustments to the Student Travel Award application and letter in February.
3. The flier for the XML program was posted on the web and on various listservs.
4. Leslie sent Michael her incoming chair statement for the newsletter in a way that he could read.
5. Beata got a picture (in photoshop) of NEASIS people accepting awards in Pittsburgh. Dick Hill also sent the photos to Michael for the newsletter.
6. Julie Hurd sent the text of the award presentation statement to Michael and Pat.
7. Vince wrote a paragraph about himself for the newsletter. Susan hasn't done this.
8. Beata got mailing labels for Michael. (For the newsletter.)
9. Beata asked Ginnie if she need help with the web page. Ginnie said she didn't.
10. Leslie has started compiling a list of information that we need for the annual report.
Membership
[Beata reporting]
Beata distributed the membership updates for October:
4 New
5 Dropped
9 Renewed
1 Transfer out.
Student Essay Award
[Beata reporting]
The award winner contacted Beata about getting reimbursed.
Action:Vanessa will send money for the expenses relevant to attending the conference.
Treasurer
[Vince reporting]
Vince used the advertising revenue from the directory to open a new account at Ipswich Cooperative Bank. They should be sending him checks soon. He will transfer the funds out of our other accounts (including the credit union account in New York) soon. The signature forms are at ASIS headquarters and should be returned to him soon.
Newsletter
[Michael couldn't attend the meeting but it is in process.]
Web Page
[Ginnie didn't make the meeting. (Date mix up.) She is working on updating the web page though.]
Program Committee
[Susan reporting]
The speakers for the XML program are confirmed and there were 72 registered so far. The announcement is getting reposted. The Program Committee is meeting next week. We talked about some of the remaining tasks that needed to be assigned:
Susan and Leslie will share responsibility for announcements for the program and business meeting.
Beata will give the membership report at the business meeting and solicit volunteers.
Leslie will take care of ordering the food for the business meeting and will organize the dinner for the speakers.
Susan will check with MIT re: getting the program audiotaped.
Susan told the board that she would be leaving at the end of January to take a job in Washington. It was great to have her on the board even for a short period. We all wished her well.
Action: We all need to think about possibilities for a new Program Chair. In the meantime Pat and Leslie will work together to help roll out a program in the spring.
Program Audiotapes:
Talking about the audiotaping of the XML program brought up the whole issue of what to do with tapes after we make them. In the past we have sometimes sold these. We've decided that we'll only save these tapes for archival purposes.
Spring Awards Program:
We need to start thinking about possible award recipients for the Spring Awards Program. The awards are for Outstanding Chapter Member and Distinguished Person in Information Science.
Action: We need to think about possible recipients for these awards.
Infoshare:
We need to find out about sponsoring an ASIS membership through Infoshare again.
Action: Leslie will contact Beverly Colby to find out how we go about doing this. (Beverly was in charge of this in the past.)
Summary of Action Items:
Action:
1. Beata will make the adjustments to the Student Travel Award application and letter in February.
Action:
2. Vanessa will send money for the expenses relevant to attending the conference. (Student paper award recipient.)
Action:
3. We all need to think about possibilities for a new Program Chair. In the meantime Pat and Leslie will work together to help roll out a program in the spring.
Action:
4. We need to think about possible recipients for these awards. (Chapter member, Distinguished person in Info Science.)
Action:
5. Leslie will contact Beverly Colby to find out how we go about doing this. (Beverly was in charge of this in the past.)
