December 2, 1998 at Kennedy School of Government
Next Meeting January 5, 1999 at the Kennedy School of Government
Minutes
The minutes from the October meeting were approved with some slight changes in wording.
Action: Peter will make the changes and send to headquarters and to Ginnie for putting on our web site.
Membership
[Beata reporting]
Beata distributed the September membership figures. They are as follows:
Dropped = 14
Renewed = 22
New = 8
Total membership = 222
The Membership Committee (Beata, Margret, and Vanessa) will be meeting in January to make plans for the coming year. Beata also reported that Ebsco and Dow Jones have both sent her checks for their ad space in the directory.
At the end of the meeting we discussed trying to arrange some ASIS informational sessions at area library schools to recruit members. We’ve done this successfully in the past at Simmons. We should also try to do this at URI and Southern Connecticut University as well.
Treasurer
[Vince reporting]
Vince has been working with Vanessa on the treasury transition. As of Sept. 30 we had $20,808 in our account. Vince is going to move the money to a bank that is closer to where he lives or works (i.e. out of Rockland and the credit union account in NY(!).) Vince, Leslie, and Susan Funke will have signature authority. Vince is also going to put most of the money into CDs where it will earn more interest. He’ll probably keep 5-6,000 dollars liquid and stagger the rest in CDs that come due at different times.
We also discussed the need to clarify how student paper award recipients will be reimbursed for their expenses related to attending ASIS conferences. We need to put something in the award notification stating that the recipient will be expected to meet with a NEASIS rep at the conference. We also need to make it clear that documentation is needed to get reimbursed and that the award is up to $750. The expenses have to be travel/conference related (i.e. food, transportation, and registration, and hotel.)
Action: Beata will make these adjustments to the application and the award notification letter.
Program Committee
[Susan reporting]
The flier for the XML Program is done. So far the confirmed speakers are Mackenzie Smith from the Harvard Library Office of Information Systems and Mike Cunningham from the Harvard Computer Group. Mike Cunningham is going to try to get some vendors who can speak at the program.
The flier will be mailed on Thursday. We all agreed that it is fine to go ahead with the mailing even though all of the speakers have not been confirmed. The program also needs to be publicized on listservs and the NEASIS web page.
Action: Ginnie will post the flier on the web. Leslie will post on the Harvard listservs. Peter will try to find out if there is a NENON listserv to post this on. The announcement will also go on ASIS-L and SLA-Boston’s site.
Action: The Program Committee will compile a bibliography on XML.
The board unanimously approved the policy of waiving registration fees for program committee members who work on that program.
We also discussed trying to hold events in locations outside of the Boston area. This might bring in more people from the larger New England region.
Newsletter
[Michael reporting]
Michael is still waiting for a couple of things before he can complete the newsletter. Once he gets all of this he’ll get it finished and mailed. (Before his new baby is born.)
Action: Leslie will send Michael her incoming chair statement again. (He couldn’t read her attachment.)
Action: Beata will keep checking with Dick Hill to see if there are pictures of NEASIS people accepting awards in Pittsburgh.
Action: Pat will check with Julie Hurd to see if she can get the text of what was said when we were presented with the Chapter of the Year Award.
Action: Vince and Susan will each write a paragraph about themselves for the newsletter.
Action: Beata will get mailing labels for Michael.
Web Page
We all agreed that everything on the web page needs to be updated. Because there is so much to do we thought Ginnie might like someone to help her out.
Action: Beata will ask Ginnie if she would like us to recruit someone to work with her on the web site.
While we were on the subject of recruiting volunteers, we decided that at the XML event we should have a table with signup sheets for people who are interested in getting more involved in NEASIS. This table doesn’t have to be staffed.
Information needed for annual report/chapter of the year entry.
Action: Leslie will work on compiling a list of these things. (Members vs. non-members at programs, first time attendees, etc.)
Summary of Action Items:
Action:
Peter will make the changes and send to headquarters and to Ginnie for putting on our web site.
Action:
Beata will make these adjustments to the application and the award notification letter.
Action:
Ginnie will post the flier on the web. Leslie will post on the Harvard listservs. Peter will try to find out if there is a NENON listserv to post this on. The announcement will also go on ASIS-L and SLA-Boston’s site.
Action:
Leslie will send Michael her incoming chair statement again. (He couldn’t read her attachment.)
Action:
Beata will keep checking with Dick Hill to see if there are pictures of NEASIS people accepting awards in Pittsburgh.
Action:
Pat will check with Julie Hurd to see if she can get the text of what was said when we were presented with the Chapter of the Year Award.
Action:
Action: Vince and Susan will each write a paragraph about themselves for the newsletter.
Action:
Action: Beata will get mailing labels for Michael.
Action:
Beata will ask Ginnie if she would like us to recruit someone to work with her on the web site.
Action:
Leslie will work on compiling a list of these things. (Members vs. non-members at programs, first time attendees, etc.)
