NEASIS Board Minutes, February 21, 2001

Present: Nicole Hennig (Chair), Jonah Jenkins, Michael Leach, Beata Panagopoulos, Vince Kimball, Michelle Knight (student chapter rep.), Pat Flanagan (minutes)

Previous Action Items:

-We need a new logo from National to use on our web pages, fliers, promotional items, etc. - pending

-Kris Liberman is contacting Doug Kaylor regarding NEASIS boundaries - in progress

-Beata will contact non-NEASIS members from the Wireless program about membership

I. Minutes from the January 10 meeting were approved

II. Reports:

Membership:

Beata presented a quote from Lydia Levins for migrating our membership database from Approach to FilemakerPro. The Board approved the $1875.00 cost after discussion. The board agreed to pay one third in advance, one third when the project was half completed, and the final third on completion. The Board also requested that Lydia provide a prototype and a timeline of milestones.

Program Committee:

Jonah announced a new member, Sandra Peters.

The Distance Education event will take place in April or May. Speakers are Richard Larson of MIT and Howard Besser of UC Berkeley. Larson is interested in broadcasting the program on the Research Channel which would raise costs significantly. Jonah will look into putting it only on their web channel rather than on video. We should keep this possibility in mind for the future as costs might be offset by sponsors and attractive to them.

Program cost will be $2000 for a “wrapped presentation:” synchronized video and Power Point presentation slides. Parts may be “segmented” and titled for more random access of the contents. Blackboard will be the technology underlying the program “presentation.” Center for Advanced Educational Services at MIT has offered to provide services for future events of this nature we might sponsor, at similar fees.

Awards Dinner: Date will be May 3, 6-9pm at the MIT Faculty Club. The committee is still looking for a speaker.

Treasurer:

Vince reported that the change from our debit card to a credit card is pending.

PayPal report: They charge 2.2 % plus $.30 for any charge over $15 for credit card use; 1.6% plus $.30 for non-credit-card use. Transactions less than $15 are just $.30 each. The cost may not be effective for us but may be worth trying for future review. In the interim we can allow both PayPal and register-by-mail options. Use of Paypal would help the Program Committee, timewise. It was decided that we would try PayPal for two programs and then evaluate it. Vince will set it up.

Funds Report:

Checking Accounts………..$9,457.59

CDs……………………….$12,838.37

Total………………………$22,295,96

Action Item:

-Vince will set up PayPal

Student Chapter:

Michelle reported that they will approach Mary Ellen Heinen (a NEASIS Board alum) to be speaker at their March event. She is now at NetLibrary. In April they will hold a program on alternative careers. There are now approximately 20 students in the chapter.

Beata and Beverly represented ASIS for Simmons Spotlight on Associations. Beata reported that it was very successful; about 40 attended.

III. PayPal: see above

IV. Student Travel Award

Beata recommended that next year NEASIST membership should be required for submission of papers, which will diffuse questions from those beyond our area. A jury of five will read the papers; the deadline has been extended to March 30 to help accommodate student schedules and because the Awards Dinner is scheduled later than expected.

V. Newsletter Scanning Project

Action Item:

-Michael will find out what the status of the newspaper scanning project is

VI. Extending the Boundaries of NEASIST

Doug Kaylor has been approached about this possibility, but no definitive answer has been received yet. Kris Liberman is investigating this and will try to have more information by the next Board meeting.

VII. Other Business

Michael reported that growth in the IA SIG is enormous; the numbers are larger than some chapters. HQ Board members are encouraging local chapters to plan programs that would be of interest to IA people.

Action Item:

-Michael will send Jonah a list of local IA attendees.

-Michael will research costs of some speakers he knows of.

Next Meeting:

March 21, Barker Conference Room, MIT, 4:30-6

Addendum:

Current Action Items:

-Vince will set up PayPal

-Michael will find out what the status of the newspaper scanning project is

-Michael will send Jonah a list of local IA attendees

-Michael will research costs of some speakers he knows of