2 February 1999 Kennedy School of Government, Faculty Dining Room
Next Meeting: Tuesday, 2 March 1999
Attending: Leslie Donnell (Chair), Pat Flanagan, Ginny Iandiorio, Vince Kimball, Michael Leach, Beata Panagopoulos (minutes)
Minutes
The 5 January 1999 minutes were approved.
Action: Peter will send the minutes to Headquarters and to Ginny for posting on the web.
Previous Action Items:
1. Beata made adjustments to the Student Travel Award application.
2. Vanessa to send money to student paper award recipient for the expenses relevant to attending the conference - status unknown, but we think this has been done.
3. Program Chair - Michael has agreed to take over Susan's term
4. Award recipients - see discussion later.
5. Leslie contacted Beverly Colby about the Infoshare program.
Membership
[Beata reporting]
Beata distributed the membership update numbers for November 1998:
3 New
9 Renewed
10 Dropped
Total number of Neasis members = 216
Beata volunteered to organize a trip to Simmons GSLIS for all those Board members who would like to meet with interested students to talk to them about the value of ASIS membership. Beata will contact Ginny to organize
the trip. Ginny is the official student representative of the Simmons ASIS chapter.
Ginny mentioned that the Simmons chapter will be going on two field trips this spring: one to Northern Light and the other possibly to the MIT Media Lab.
Action: Beata will contact Ginny to organize a trip to Simmons GSLIS
Student Travel Award
[Beata reporting]
Beata updated the application form for the annual Student Travel Award to
make explicit that the award is intended to cover expenses to attend the conference and only up to $750; that receipts must be submitted for expenses such as hotel, food, registration and travel; and that the award
winner should meet the Neasis representative at the conference. A few suggestions were made to improve the text.
Action: Beata will rearrange the text of the application as suggested and will advertise the availability of the award. She will also send Ginny an
electronic copy of the announcement for posting on the web site.
Treasurer
[Vince reporting]
Vince has no exact numbers from the XML program. The program netted approximately $700.
Action: Vince will get final figures from the XML program.
Newsletter
[Michael reporting]
Michael has the information for the next issue of the Neasis News, he just needs to produce it. He needs help to do this. He will e-mail the people who expressed interest in helping with the newsletter at the XML program. He estimated it would take two weeks to get the newsletter up on the web and another week to produce the print version.
We need a new newsletter editor now that Michael is our Program Chair. Pat has volunteered to take over as newsletter editor in the fall.
Action: Michael will e-mail people who have volunteered to help with the newsletter in order to produce the next issue.
Action: Michael will put the newsletter up on the web in the next two weeks and then produce it in print the week after.
Web Page
[Ginny reporting]
It was agreed that Ginny did a great job updating the Neasis home page.
McKenzie Smith's slides from the XML program are now up on the web page. Bill Forquer's presentation will be put up on the web soon. It needs to be unzipped first.
Ginny will also put up the minutes from the past two Board meetings.
Both Nicole Hennig from the Program Committee and Charity Hope have volunteered to help out on the web page, if needed.
Send edits for the home page to Ginny's e-mail address at work: vmi@inforonics.com
Action: Ginny will unzip Bill Forquer's slide presentation and put it up on the home page.
Action: Ginny will put up the minutes from the past two Board meetings.
Program Committee
[Michael reporting]
Susan sent Michael all Program Committee materials she had.
The evaluations are being compiled. Once compiled, they should be given to Peter for the Archives.
The consensus of the Board is that the XML program was very successful. It was suggested that we could have charged a higher registration fee because we offered so much food and drink. However, it was acknowledged that the program was very valuable in terms of public relations and therefore, it didn't matter that we didn't raise much money.
The next Program Committee meeting will take place 23 February. The next program that they are planning will take place in either late April or early June. It will be a half day program. Leslie suggested that the Program Committee use the list of topics that the ASIS Board compiled as hot topics for ASIS to address.
Leslie has the name of a potential Program Committee member, David Kahle. She will contact him.
Beata suggested Mary Angelini as a potential Program Committee member. Michael will contact her.
Program Audiotapes:
There has been a demand for the audiotapes from the XML
program. Beata volunteered to duplicate them and sell them at a reasonable price. Michael will send Beata the audiotapes after he has listened to them to assess their quality.
It was suggested that we invite people from Enigma (who presented at our XML program) to run a hands-on XML workshop for us. They are willing to come to us (at a cost) to run the workshop. We agreed this would be an
excellent membership benefit. Michael will investigate this possibility, as well as other workshops such as one on Linux.
Action: Once the evaluations have been compiled, Michael should give them to Peter for the Archives.
Action: Leslie will contact potential Program Committee member, David Kahle.
Action: Michael will contact Mary Angelini who might also be interested in participating on the Program Committee.
Action: Michael will listen to the audiotapes of the XML program, assess their quality and then send them to Beata to duplicated and sell.
Action: Michael will investigate the possibility of sponsoring workshops on XML and/or Linux.
Infoshare
[Leslie reporting]
Leslie contacted Beverly Colby about Infoshare. Infoshare is coordinated by Adriana Younskevicius from SIG III. Beverly does not know the status of our Infoshare participation. Leslie will contact Adriana.
Action: Leslie will contact Adriana Younskevicius about our Infoshare participation.
Spring Awards:
Various potential speakers for the awards program were discussed.
Pat volunteered to chair the nominations committee for Chapter Member of the Year. She will invite Vanessa and Beverly to join the committee.
We agreed to plan to have a membership/social/distinguished lecture type event in May, to be held perhaps at MIT.
Action: Pat and Michael will check on the availability of 2 potential speakers for the awards program.
Action: Pat will chair the Chapter Member of the Year nominations committee and will invite Vanessa and Beverly to join the committee.
Summary of Action Items:
Action:
1. Peter will send the minutes to Headquarters and to Ginny for posting on the web.
Action:
2. Beata will contact Ginny to organize a trip to Simmons GSLIS
Action:
3. Beata will rearrange the text of the application as suggested and will advertise the availability of the award. She will also send Ginny an electronic copy of the announcement for posting on the web site.
Action:
4. Vince will get final figures from the XML program.
Action:
5. Michael will e-mail people who have volunteered to help with the newsletter in order to produce the next issue.
Action:
6. Michael will put the newsletter up on the web in the next two weeks and
then produce it in print the week after.
Action:
7. Ginny will unzip Bill Forquer's slide presentation and put it up on the
home page.
Action:
8. Ginny will put up the minutes from the past two Board meetings.
Action:
9. Once the evaluations have been compiled, Michael should give them to
Peter for the Archives.
Action:
10. Leslie will contact potential Program Committee member, David Kahle.
Action:
11. Michael will contact Mary Angelini who might also be interested in
participating on the Program Committee.
Action:
12. Michael will listen to the audiotapes of the XML program, assess their
quality and then send them to Beata to duplicated and sell.
Action:
13. Michael will investigate the possibility of sponsoring workshops on XML
and/or Linux.
Action:
14. Leslie will contact Adriana Younskevicius about our Infoshare
participation.
Action:
15. Pat will investigate the possibility of getting Ted Hanss as a
Distinguished Speaker.
Action:
16. Michael will investigate the possibility of getting the director of the
SPARC program to be a Distinguished Speaker.
Action:
17. Pat will chair the Chapter Member of the Year nominations committee and
will invite Vanessa and Beverly to join the Committee.
