15 April 1998 at MIT
Next Meeting: 20 May 1998 at MIT
Attending:
Pat Flanagan (Chair), Peter Cohn (Minutes), Charity Hope,
Virginia Iandiorio, Michael Leach, Beata Panagopoulos
Minutes from the February meeting:
The minutes of the February meeting were approved for
distribution to web and headquarters with some minor revisions. Action: Peter will send February minutes to headquarters and to Charity
for putting on the web.
Report on Awards Event:
[Pat reporting.]
According to Pat's preliminary figures,
we spent $550 on the award event.
Program Committee Report:
[Leslie reporting via email.]
Sixty people have signed up for the GIS program so far. Leslie is going to
send an announcement of the program to Charity for the web site.
Action: Leslie will send the announcement to Charity for the web site.
Membership:
[Beata reporting.]
Beata gave the membership figures from the latest update:4 new members, 12 renewed, 3 dropped,
221 total.
There seem to be some problems with some of our mailings. Some members of
the board haven't been getting all of their NEASIS/ASIS mailings. We're
not sure why.
Newsletter Committee:
[Michael reporting.]
The next issue of the newsletter is almost ready. Michael hopes to have it
printed by the end of April and mailed at the beginning of May. Action: Anything for the newsletter should be given to Michael ASAP.
Web Site:
Action: Charity will update the web site with minutes, program flier, etc.
this coming weekend.
Student Essay Award:
[Beata reporting.]
Three members of the award committee have
voted. The winner will be notified by April 24.
Bylaws:
We spent some time discussing Martha's proposed by-laws and made some
changes. Since Michael has had experience writing by-laws he offered to
look at the final draft of the by-laws, make changes and then send to
Martha to distribute to the board. Action: Pat will give Martha the changes that we discussed in the meeting
and let her know that the membership has to vote on the by-laws. Action: Michael will look over the draft of the by-laws, make changes and
send to Martha to forward to the rest of the board. Action: Pat will ask the Program Committee to make the chapter's annual
business meeting part of the Fall 1998 program.
Chapter Officers for Next Year:
We need to get a nominating committee together for new officers for the
coming year. Action: Pat will ask Vanessa if she will chair the nominating committee.
Chapter-of-the-Year Award:
Pat distributed the checklist etc. for the Chapter Annual Activities Report
and the Chapter-of-the-Year Award entry. She'd like to get started on
these things early so that there isn't a big rush in August to pull all of
this information together. Everyone should read this material for the next
meeting. Action: Board members will read over the annual report and award entry
checklists for the May board meeting. Action: Peter will make Leslie a copy of the checklists. Action: Pat will ask the Program Committee to make the chapter's annual
business meeting part of the Fall 1998 program.
Summary of Action Items
Action: Peter will send February minutes to headquarters and to Charity
for putting on the web.
Action: Leslie will send the announcement to Charity for the web site.
Action: Anything for the newsletter should be given to Michael ASAP.
Action: Charity will update the web site with minutes, program flier, etc.
this coming weekend.
Action: Pat will give Martha the changes that we discussed in the meeting
and let her know that the membership has to vote on the bi-laws.
Action: Michael will look over the draft of the by-laws, make changes and
send to Martha to forward to the rest of the board.
Action: Pat will ask the Program Committee to make the chapter's annual
business meeting part of the Fall 1998 program.
Action: Pat will ask Vanessa if she will chair the nominating committee.
Action: Board members will read over the annual report and award entry
checklists for the May board meeting.
Action: Peter will make Leslie a copy of the checklists.
