Review of Action items shows still to be done or needs doing:
-Nicole will ask Jonah to advertise Open Source tapes on ASIS-L
-blanks on tapes show that better attention needs to be paid to repeating audience questions. Ideas discussed were reminding speakers more frequently and having a NEASIS member take and repeat the question for the speaker
-We will hold of on ordering pens and stationary while waiting on news of the ASIS name change to ASIST.
The committee has looked at evaluations from the May 17 program and prepared a list of things to do better in future (despite the fact that the program was well received). Photos were taken and Nicole will send some to Michael for the newsletter.
Action Items:
-Nicole will send Michael copies of photos for the newsletter
-Vince will check on debit card limits as Nicole found that using it several times in one day didn’t work
Upcoming events:
BALM is sponsoring a program on July 27, from 1-4 at the Kennedy School’s Belfer Center on database-backed web sites. Speakers are Nicole, two reps. From Genzyme, and Rachel Cheng from Weslyan.
The NEASIS Program Committee is planning an August program: Working with Internet Audio Formats: MP3s, RealAudio, Quicktime, and others. It will be a hands-on workshop, with instructor Alec McLane and will take place at Weslyan with a possible second session at MIT.
The Program Committee will then possibly do a December event, possibly on wireless technologies and ebooks.
There are two categories of speakers: ASIS members and other speakers. Other considerations for receiving honorariums are stature, other travel and lodging support they are receiving, and whether they are commercial or private speakers. It’s good to have a written policy for future NEASIS officers to reference. Leslie volunteered to try to put a policy together by September, and will look for two volunteers to help. For the August workshop, we will pay Alec McLane $250 per session as honorarium.
Action Item:
-Leslie will find two additional volunteers and prepare an honorariums policy by Sept.
Candy has sent the name of Simmons graduates which Beata forwarded on to Margret Branschofsky (formerly Lippert) for sending recruitment letters.
We have several new members who seem to be from the ASIS Summit in April. Our numbers have swelled to 231 (new members 23, dropped members 14, renewed 18). Beata will be reviewing the total list sent from HQ recently, as she does annually.
There is plenty of information for a newsletter, including recent program updates and membership news. We still need a newsletter editor. Discussion of a resource questionnaire for members to assist us to build a membership database for the web – possibly password protected. This could help facilitate finding interested members with appropriate backgrounds as opportunities to do chapter work appear. We also decided to stop producing a print newsletter and will send a postcard alert to members that from now on the newsletter will be web only. We need a database with email addresses for all members.
Action Items:
-Michael will call Nicole to prepare a list of questions for the resource questionnaire
-Nicole will help with setting up the database in Filemaker Pro, which will help us to analyze various aspects of membership. She will work with Beata to extract the Approach membership database to it.
-Michael will call Beata in late July about exporting the databases.
-Michael will compose text for the postcard alert.
Current Figures:
Checking $5,718.71
CDs $12,137.62
Total $17,856.33
It was decided to roll over the CDs when they mature, for now. It was also noted that Michael needs program costs and profits for the annual report to HQ which must be submitted in August.
Action Item:
-Nicole and Vince will send Michael program costs, income, and net profits for the annual report.
Michael shared the text of a letter for board approval and comments. The letter will be sent to targeted members who might want to and be good at web support for the chapter. The web team should be four members, ideally. Currently, we have Ginnie for another few months, Darcy Duke, and Diann Smothers (starting shortly). The letter is hoped to recruit two more members as Ginnie will be cycling off in a few months. It was decided to merge the website with other web information such as the newsletter.
Action Item:
-Nicole will meet with Darcy and try to create an outline for the website to present at the next board meeting. She will invite Darcy to the meeting.
We need to determine new officers for next year so that ballots can be mailed with Beata’s directory update request. We need a Chair Elect/Program Chair. Anyone who is not continuing on as an officer should also speak up at this point. Leslie, as past chair, will head the nominating committee and find two previous board members to work with her. Some suggestions were made for people to contact.
Action Item:
-Leslie will chair the nominating committee and find other committee members.