July 15, 1998 at MIT
Next Meeting: August 19, 1998 at MIT
Attending:
Pat Flanagan (Chair), Peter Cohn (Minutes), Leslie Donnell, Ginnie Iandorio, Michael Leach, Vanessa Verkade
Minutes:
The minutes for the May meeting were approved for the web and to send to headquarters.
Nominations Update
[Vanessa reporting]
Vanessa has been very busy rounding up nominees for the various open posts. The results are excellent when people are asked directly instead of simply posting "help wanted" announcements, etc.
Susan Funke has accepted the nomination of chair-elect. She's been an ASIS member for 10 years and has helped with the newsletter.
Peter has agreed to continue as Secretary for another year.
Vince Kimball has accepted the nomination as Treasurer.
Vanessa would like to continue recruiting people to get involved with the Program Committee and for working on the newsletter. She will also help Beata with membership recruitment in general.
Action: Vanessa will continue her recruitment efforts!
We need to mail out the nominations.
Action: We'll mail out officer nominations with the member questionnaires for the next directory.
Newsletter
[Michael reporting]
The latest newsletter (dated June 1998) has been mailed out. Michael is going to put it on the web page.
Pat asked whether it was possible to simply create a web version as the primary and then print it out to mail to people. This was what the board was envisioning when we decided to do a web version. If this were possible it would save the effort of laying out 2 versions of the newsletter. Michael said that this would be difficult because it is hard to do things like set up page breaks.
Action: Michael will put the newsletter on our web page.
The next issue of the newsletter should be going out by the end of September. Articles for this issue need to be done by September 1.
Action: Pat will write a "goodbye from the past chair" article.
Action: Leslie will write a "hello from the new chair" article.
Michael needs more people to work on the newsletter since he's losing some of the people who have worked on this in the past. Someone mentioned that Margret may be interested in helping with the newsletter.
Program Committee
[Leslie reporting]
The Program Committee is still deciding on a topic for the fall program. Some of the ideas are: Preservation/Archiving of the Internet, An Introduction to XML, and Applications of Metadata. It will be a half day program followed by a business meeting and a cocktail party. The program will be held in either early October or mid November (leaving a margin of time around ASIS annual.)
Action: Leslie will see if the MIT Faculty Club is available for this program.
Web Page
[Charity reporting]
Charity is still working on the forms so that people can update their membership information, etc. She needs to ask Michael some PERL questions. Ginnie is taking charge of the web page since Charity is moving to western Massachusetts. The board would like to thank Charity for all of the work she's put in.
No membership report
Beata is in Greece.
Chapter Annual Report
Vanessa brought in the Chapter of the Year submissions from last year so that we could see what other chapters have done. There's lots of information that we don't collect (on Program registration forms, etc.) that would be useful for award submissions.
Action: At our first meeting of the new year we will make a list of information we need to collect on registration forms (member/nonmember, first program, etc.)
Vanessa asked if anyone knew about the availability of a satellite (?) downlink at Harvard and who the contact would be for such a facility.
Action: Michael will check on this and send the information to Dick (Hill?).
Summary of Action Items:
Action:
Vanessa will continue her recruitment efforts!
Action:
We'll mail out officer nominations with the member questionnaires for the next directory.
Action:
Michael will put the newsletter on our web page.
Action:
Pat will write a "goodbye from the past chair" article.
Action:
Leslie will write a "hello from the new chair" article.
Action:
Leslie will see if the MIT Faculty Club is available for this program.
Action:
At our first meeting of the new year we will make a list of information we need to collect on registration forms (member/nonmember, first program, etc.)
Action:
Michael will check on Harvard downlink capability and send the information to Dick (Hill?).
