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NEASIST home > Minutes of the Board > February 13, 2002


NEASIST Board Minutes, February 13, 2002

Present: Jonah Jenkins (Chair), Beata Panagopoulos (Membership Chair), Michael Jimenez (Program Committee Chair), Jessica Thomas (Secretary), Maggie Byer (Student Chapter Liaison).

I. Minutes from the January meeting were approved with slight changes.

II. Reports

Membership - Beata

Membership Report: Beata distributed an updated membership report. NEASIST gained ten new members, mostly students, between September and December 2001. Nine members renewed and eleven chose not to renew, bringing the total current members to 228.

Membership Directory: The directory will be published as soon as possible, pending the arrival of the January membership report from headquarters.

Extending NEASIST's Boundaries: Beata handed out a print copy of the letter she sent to 167 chapter-unaffiliated members in upstate New York and Canada, along with a selection of the replies she received. The letter invited recipients to join the New England chapter and solicited a number of positive responses, particularly from New York residents.

Student Travel Award: Beata circulated a draft of the Student Travel Award announcement, including the increased award amount of $1000. The deadline for submissions will be set as soon as possible.

Program Committee - Michael

Awards Dinner: The annual Awards Dinner will be held on May 9th at the MIT Faculty Club, in the same room as last year. The committee has identified a list of potential speakers including Steve Krug, Steve Pinker, Ray Kurtzweil, Tom Bruce, and Randall Kennedy.

Virtual Program: The invoice for digitizing the video was $800. Jonah spoke with a new, very helpful contact at CAES who is compressing and coding the file. They discussed a number of technical possibilities for the program, including hyperlinks directly to specific parts of the video. The committee members are looking into the technical considerations for the next phase of production.

Fall Program: The committee is looking ahead to potential fall programs and dates. One possible topic is the range of perspectives on the proliferation of personal digital assistants, from users to designers to technical support. The fall program might take place in October.

Treasurer - Vince

Vince was unable to attend but submitted a brief report via email. He is still reconciling the charges from the Fair Use program and has received the semi-annual chapter rebate check from headquarters. He believes that all current outstanding payments and reimbursements have been settled.

Action Item: Vince will email the current balance to board members when he finishes the quarterly report to headquarters.

Student Chapter - Maggie

Upcoming Events: The student chapter has abandoned the software demo program with Lingomotors.com and the Mystic Seaport fieldtrip, but they are still pursuing an evening lecture on taxonomy featuring Moe Blaustein and the Alternative Careers for Librarians panel. The Simmons GSLIS Spotlight on Associations will be rescheduled.

Action Item: Maggie will notify Jessica of the new date and time for the Spotlight on Associations.

III. Other Business

Submission of Legal Brief: Future requests for participation in legal matters should be referred to Dick Hill and ASIST headquarters, because the national organization's mission includes legal advocacy on issues of concern to information professionals.

IV. Upcoming meeting dates
March 13th, April 10th, May 8th
Rotch Library conference room, MIT, from 5:00-6:30p.m.

Current Action Items:

  • Vince will email the current balance to board members when he finishes the quarterly report to headquarters.
  • Maggie will notify Jessica of the new date and time for the Spotlight on Associations.

Previous Action Items:

  • Nicole will bring her laptop to the next board meeting so we can see the membership database in action.
  • Beata will set the deadline for submissions for the student paper award based on the dinner date.
  • Nicole, rather than Maggie, will help Beata read the student paper submissions.
  • Jessica will contact headquarters for handouts to bring to the Simmons GSLIS Spotlight on Associations.
  • Nicole will contact her colleagues who have worked with Lingo and email Maggie information about the company.
  • Nicole will ask Darcy to email the board a brief report on her progress with the NEASIST website.
  • Beata will publish the Membership Directory as soon as the updated report arrives from headquarters.
  • The board will consider community outreach initiatives at future meetings.
  • Beata will ask Louisa if she contacted non-NEASIST members from the Wireless program about membership.


NEASIST home > Minutes of the Board > February 13, 2002

 

 darcy@mit.edu
13 June 2002