NEASIST home > Minutes of the Board > July 9, 2003

NEASIS&T Board Minutes, July 9 , 2003

Present: Michael Jimenez (Chapter Chair), Darcy Duke (Program Committee Chair), Margret Branschofsky (Membership Chair), Kelley Connolly (Student Chapter Liaison), Maggie Byer (Secretary).

Order of Business:

1. from June meeting were approved with correct spelling of Dick Luxner’s name and rewording of spring program and annual dinner descriptions

2. Reports:

• Annual report and new Board - Michael Jimenez
  • Our annual report is due 10/30 unless we are in contention for Chapter of the Year, then it
    is due 8/15. Report includes examples of communications and membership directory and information which Margret will provide.
  • We need a program committee chair and chapter chair elect. Darcy will recruit possibilities for program chair and activate members. Student members are welcome at program committee meetings in Barker Engineering Library 3rd Tuesday of the month at 5pm. [most recent meeting 7/15] As continuity in membership could be beneficial, Margret will continue as membership chair. Maggie will continue as secretary. The chapter could appoint an archivist who would digitize the archives. The chairman could create a CD with chapter guidelines. Our aim is to submit a ballot to the membership in September including a name and write-in for each post.
  • Action Items:
    • Provide communications examples, membership directory and membership information for chapter’s annual report
    • Recruit program committee chair and chapter chair elect.
    • Submit a ballot to the membership in September including a name and write-in for each post.
    • Appoint an archivist
    • Create a CD with chapter guidelines
      
      
• Membership & DASER – Margret
  • DASER, at MIT November 23, will soon have a live website. A recent telephone meeting to organize the conference was very productive. Five people are each taking one of 5 panel sessions on standards, systems, software, data sets and individual academic disciplines. Each panel will have 3 or 4 speakers. Amenities include a Friday evening reception, on-campus lunch Saturday and Dutch treat dinner system Saturday with each committee member taking a different restaurant.
  • Action item:
    • Activate DASER website and finalize speakers.
• Finance - Vince is absent but we need the chapter’s annual financial report
  • Action item:
    • Prepare chapter’s annual financial report.
• Program – Darcy
  • The program committee will brainstorm fall program ideas and schedule fall program around DASER. The committee is looking for a new chair.
  • Action item:
    • Recruit new committee chair
• Student Travel Award - Beata Absent
  • We will finalize changes in the student travel award after consulting Vince about chapter finances and talking to Beata about how she wants to re-configure the award system.
  • Action item:
    • Codify changes in student travel award competition requirements.
• Student Chapter – new student co-liaisons Kelley Connolly [present] and Maura Marx.
  • The student chapter has won an award for Website of the Month. The site was recently updated and has a new webmaster. The student chapter hasn’t met yet but would like to brainstorm joint programs. Membership appears to be growing.
  • Action items :
    • Create student chapter programs.
    • Codify student chapter membership.
      
      

3. Upcoming meeting date: Wednesday August 13th Barker Engineering Library conference room, MIT 5 – 6pm

4. Current action items

• Discuss and define chapter activities to publicize Providence 2004 at both DASER-Boston in November and national ASIST this October .
• Codify changes in student travel award competition requirements.
• Calculate individual cost and income figures for “Not Just Google” spring program and annual awards dinner.
  

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28 March 2006