NEASIST home > Minutes of the Board > October 20, 2004

NEASIS&T Board Minutes, October 20 , 2004

Present: Darcy Duke (Chair), Deb Helman (Program Committee Chair), Margret Branschofsky (Membership Chair), Kate McNeill-Harman (minutes).

1. Election ballots
   
   Darcy reported that she has prepared the ballots for the elections for Chair-elect and Secretary are written and will work on sending them out shortly. Deb volunteered to help her fold and label the ballots.

   Action Items:
   - Deb and Darcy will prepare and send the ballots.
   - Darcy will count and report the ballots when returned.

   Deb reported that she has accepted a job at the University of Wisconsin-Madison, and thus will be unable to serve her term as NEASIST Chapter Chair for 2004-2005. The group discussed the need to find a Chair for that term and whether that person could be appointed or elected. However, the group agreed that the current ballots should still be sent out ASAP, rather than wait for this issue to be resolved.

   Action Items:
   - Deb will work on recruiting someone to serve her remaining terms as Chair and past-Chair
   - Deb and Darcy will investigate to see if any chapter guidelines exist that would determine whether or not that person could be appointed or elected.

2. When to have a chapter meeting

The group discussed the need to arrange an annual business meeting for the chapter. They agreed that, in the future, it should be held at the annual Awards Dinner. However, given that this did not occur this year, it was agreed that it would be held at the Annual Meeting, in conjunction with the Chapter dinner out, on Monday November 15th.

Action Item:
- Darcy will email neasis-l announcing the event and asking for RSVPs for those interested. She will then reserve a restaurant for the event.

3. Reports

Finance: There was nothing to report in this area.

Program Committee:
The Committee met yesterday and is making good progress on planning the next program, Freedom vs. Control: Rights Management in the Digital Age, to be held at MIT on Wednesday, December 15th. Speakers include: Hal Abelson, Professor of Computer Science and Engineering at MIT; and Wendy Seltzer, staff attorney with the Electronic Frontier Foundation and a fellow with the Berkman Center for Internet & Society at Harvard Law School.

Membership:
Margret reported that membership is up; as of the end of September NEASIST had recorded 195 members, including 8 organizations (and 8 addresses in other regions that may actually be connected with other chapters).

4. Other issues

Darcy reported that the group continues to look for an administrator for the list serve. She noted that the list is getting less spam due to a new filtering system on the part of ASIST. She also suggested that the group seek out a member to take over as web manager. The group discussed how the list serve administrator would provide a good opportunity for involvement by a student member, and the web manager position would be an opportunity for a member who lives outside of the Boston area, for which attending in-person meetings is difficult.

Darcy reported that some ASIST members are considering planning another DASER (Digital Archives for Science & Engineering Resources) conference, however it is unclear as to how soon it will be held again.

Next meeting: Wednesday, November 17, 2004, 5-6pm, Barker Library Conference Room.

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27 March 2006