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NEASIST home > Minutes of the Board > December 13, 2005


NEASIS&T Board Minutes, Tuesday, December 13, 2005
Conference Room, Barker Engineering Library, MIT

Present: Beatrice Pulliam (Chair), Margret Branschofsky (Past-Chair), Caryn Anderson (Program Committee Chair), Nancy Akin (Treasurer), Christine Connors (Secretary), Dick Luxner (Membership Chair), Arun Sannuti.


Action Items:

  1. Nancy: set up new checking account.
  2. Dick: ask HQ for membership updates monthly.
  3. Dick: find out if the Membalerts (Spelling on that tool name anyone?) are still active.
  4. Beatrice: send Dick the paper and cards she has for corresponding with members.
  5. Margret: send Dick the template for postcards or find out who has it.
  6. Caryn: add Christine to the Program Committee list.

Order of Business:

  1. Beatrice handed out copies of the agenda, survey, survey comments, and minutes from the last meeting.
  2. Minutes of November meeting approved.
  3. Membership
    a. New member welcome letter/email revised.
    b. New members will be automatically added (by Caryn) to the NEASIS-L list, and sent an email with list information.
    c. Discussion of membership survey began, but tabled until the end as it was getting detailed. We did not get back to it, it will be top priority for the January meeting.
    d. We have 202 members as of 10/05. No updates since

    i. Dick will ask HQ to send updates monthly.

    e. Still waiting on brochures from Vanessa (via Beatrice).

    i. National committee is working on a new, multi-lingual version to be distributed via pdf. Caryn will keep us updated.

    f. Group wondered if the Membalerts (Member alerts) are still active. Dick will investigate.
    g. Dick is running out of the postcards for sending to members who drop.

    i. Beatrice will send Dick all the materials she has.
    ii. Margret handed over a box of supplies and will see if the template for the cards can be found.

4. Program Committee

a. Hacks/Cohen programs were successful!

i. Netted @ $1000; final numbers to come.

b. Ideas for future events include:

i. A left-over OpenUrl program from last season
ii. Peter Morville / Findability idea

5. Treasurer’s Report

a. The board voted to authorize Nancy to move our accounts to a new bank.
b. Nancy is still waiting to receive the old accounts info.
c. She will move only the checking account to a new bank, not the CD. The CD was renewed in November and cannot be moved until 11/06 without penalties.
d. Bank of America is the number one choice of new bank.

i. They will require a minimum $100 deposit to open an account, articles of incorporation, and our tax id# (the national #).

e. A balance is hard to determine as Nancy does not have all the data. There are outstanding checks from the last two programs, and a balance on the PayPal account. As of the end of October the total balance in checking is believed to be $11,595.25.

i. Opening a new account with the funds received from the last two programs was discussed. Nancy is still investigating our options.

f. A separate account is needed for the International Calendar.

6. Schedule

a. The board voted to meet every other month in person, at MIT in the Barker Engineering Library’s conference room at 4:30pm.

i. The next in-person meeting will be 2/14/06.

b. The meetings will be held virtually during the off-months. Methods may include instant messaging and teleconferencing. Christine has a number we can use.

i. The next meeting will be held virtually on 1/10/06.

c. The Program Committee will meet in-person the months that the board meets virtually.
d. The Board and Program Committee will meet in-person whenever it is deemed necessary.

7. Unfinished Business

a. Survey

 

NEASIST home > Minutes of the Board > December 13, 2005

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21 February 2006