NEASIST Board Minutes, February 14, 2006

NEASIST home > Minutes of the Board > February 14, 2006

NEASIS&T Board Minutes, Tuesday, February 14, 2006
Conference Room, Barker Engineering Library, MIT

Present: Beatrice Pulliam (Chair), Margret Branschofsky (Past-Chair), Caryn Anderson (Program Committee Chair), Nancy Akin (Treasurer), Christine Connors (Secretary), Dick Luxner (Membership Chair).

Outstanding Action Items:
1. Beatrice will teach Dick how to administer the survey using the PHPSurveyor tool on our website.
2. Dick will begin preparing the survey, to be completed not later than 2/28.
3. Beatrice & Caryn will attend a NERCOMP breakfast on 3/2 and follow up on program committee items: Identity Management 2.0.
4. Caryn will contact Jessica Baumgarten for her opinion on our proposed Wikimania panel.
5. Beatrice will help SIG-III set up their blog (Caryn & Beatrice to share contact information.)
6. Nancy will send an invoice to SIG-III for the blog. Nancy & Caryn will coordinate contact information.
7. Nancy will draft a letterhead for NEASIST use.
8. Margret will send out the electronic version of our logo.
9. Dick will ask HQ to change the format of our membership reports.
10. Margret will forward an email from HQ on membership report format options & requests.
11. Dick will send email “welcomes” to the new members, and will send Caryn the list for adding to the mail list.

Completed Action Items:

1. Officers list live on website.
2. Minutes sent to Christine Quirion for posting.
3. Christine Connors is on the Program Committee list.
4. Dick sending membership updates received from HQ to the board.
5. Margret sent the prospect letter.
6. Nancy has received the information from HQ (tax id) for opening a new account.
7. Nancy has filled out the signature card and is writing checks.

Order of Business:

Program Committee meeting update
a) Peter Morville confirmed
b) Tara Calishain not confirmed
c) Steve Krug interested, need to confirm date, time, place

i) Prefer private room, somewhere on bus/train line; considering outside of Boston for those members who don’t come to events in the city.

d) Web Widgets program

i) Exposing Library Services as theme
ii) Nicole Hennig working
iii) Megan Fox recommended Scott Coleford

e) Identity Management 2.0

i) Caryn contacted the Berkman identity gang (developing standard protocols)
ii) Themes: privacy concerns; vendors/products; current state – all levels, need resource.
iii) Wondering if NERCOMP has any resources?

(1) Beatrice received an invite to a NERCOMP breakfast on 3/2/06; she and Caryn will go and follow-up.

iv) Scope still needs defining: LDAP, Single (or Simple) Sign-On, Active Directory, etc???

f) Simmons ASIST Chapter

i) Upcoming programs

(1) Kelly Robinson of Christian Science Monitor, on broadcast journalism

ii) Considering: Blog 101, Wiki 101, RSS 101 type programs.
iii) Career Day/ panel

(1) Meet other ASIST members
(2) We need to support
(3) Considering “speed-geeking” as a format.

(g) Wikimania

i) Caryn attended a meeting 2/13 which had good attendance, lots of discussion, but not much to report.
ii) Call for papers went out beginning of February.
iii) Considering a panel on how Wiki’s are being used in libraries.

(1) Caryn will coordinate with Beatrice to contact Jessica Baumgarten about whether she thinks it would be a good panel.
(2) Beatrice and Nicole (or another MIT rep) could be on the panel; Christine Connors could moderate.

2. Treasurer update

a) Nancy presented a Treasurer’s Report!
b) We are in a holding pattern for setting up a new account; still need some details on our funds and account requirements.
c) Nancy does not have dollar numbers for the CD at Ipswich Bank, we do know it is not “move-able” until November 2006.
d) Hayworth money (International Calendar) is commingled with NEASIST funds, Nancy will track and report that separately. When she looks at the new accounts, will explore options for sub-accounts.

3. SIG-III Global Village Plaza

a) GVP will be a forum on global information management issues.
b) Have asked for help (thanks to Beatrice’s work on the 2005 conference.)
c) The international calendar has a blog set up, but unused. As they are a good fit, we will let them use that. Beatrice will help them set up the blog for their use, but they have to manage it.
d) We will ask them to pay $30 – 25% of our annual hosting costs.
e) Nancy recommended we send an invoice, and will coordinate with Caryn to do so.

4. Letterhead

a) Nancy asked if we had letterhead for things such as invoices. We do not, but all thought it a good idea. Nancy will draft one. Margret has the logo electronically and will send out. HQ may also have a letterhead template.

5. Membership

a) Survey

i) Dick and Beatrice will schedule time the week of 2/20 to work on the survey.

b) Report from HQ – Dick will be asking HQ to change the format of the report he receives. Margret recalled an email with instructions on how to do so and will forward.
c) Dick will send Caryn the list of new members for adding to the group mail list. Dick will send an email welcome to them indicating the addition.

6. Minutes of the last meeting were approved with spelling corrections.

Next Meeting:

Tuesday, March 14, 4:30 pm via teleconference. Christine Connors will send the dial-in information to the board under separate cover.

NEASIST home > Minutes of the Board > February 14, 2006

cquirion@mit.edu
7 April 2006